Tuesday, October 24, 2017

10/24/2017 YAC Meeting

Agenda
YAC welcomes Caroline H. and Sarah A.

PLEASE SIGN UP TO VOLUNTEER FOR THE FOOD DRIVE BY THURSDAY
-Get service hours:  Arrive at 7:15 Leave at 8:15
-Excused from Chapel

Food Drive 2017
Attended
Seniors: Safra, Mariam, Sharun, Christopher
Juniors: Caroline H., Ali, Meg B., Evie W., Hannah H., Liz W.,Sara A., Katherine S.
Sophomores: Saadia
Freshmen: Grace U., Gabriella K., Katherine H., Tina N., Lauren W., Ava R., Abbey K., Isabela P.  





Activity
- Labeling the boxes and taking them to their respective divisions
Primary:  3 boxes   
Adult Facilitators:  Mrs. Jane Sharp, Director, and Mrs. Karen Dillier  
Lower Division: Mrs. Anne France, and Mrs. Jaime Steinke 
Middle Division:  Father Youmans, Mrs. Omelia, and Mrs. Stacey Goodwin 
Upper Division:  Mrs. Clay, and Mrs. Melissa Jenkins at Blaik Hall
Mrs. Jenkins ordered 4 money boxes, one per division to collect donated funds: Cash and checks.

1.  Marketing the Drive:  Posters were delivered throughout the day.  Flyers by Ellie/Mrs. Clay and Isabela and letter to the Casady Community by Malavika were revised and sent to divisions and marketing department.  Letters are set with the Wednesday pockets at the LD and PD


2. Finalize the UD FD process:  The freshman team and the Co-Presidents finished the process which will be unveiled Friday at Chapel.  Mrs. Clay reminded the team that everything has to be cleared through Coach T. and Dr. Powell needs to be informed. YAC runs the whole UD drive.

PD Process:  PD collects, keeps all their donated cans until Thursday.  They have a Walk of Hope when they take their cans to the trailer.  They like to see how many cans they are donating.  YAC helps with volunteers who come to remind them to bring cans and count cans daily.  Volunteers should write the numbers donated each day with BIG COLORFUL NUMBERS.

LD Process:  They do not have competitions with prizes.  They simply like to see how many cans they bring each day and learn about percentages.  YAC helps remind donors to bring cans and provides numbers donated and %

MD Process:  They have house competitions.  They have a group reminding people to bring cans.  YAC helps to count cans, and whatever Father Youmans and Mrs. O'melia need to be done for the drive during the drive.
Middle Division


4. Delivery of boxes and posters to divisions:  Mrs. Clay delivered the posters in the morning as she checked with division adult facilitators of the drive about their need to pick-up donations or not daily.  
Lower Division
YAC members delivered the boxes to divisions during the meeting time.   Thank you to all the YAC members who wrote the grades/houses and delivered the boxes.


5. Pick up of can donations
-UD, MD, and LD need to have donations picked up by staff by 9:00 am.  
 UD main drop off is the Student Center, but there are boxes at each division that need to be check by volunteers at 8:00 am and donations need to be brought to the Student Center for pick-up by our staff if they are to be counted in the daily totals.

-PD will keep all their donations and delivered them to the Food Bank Trailer which will arrive on campus this coming Friday afternoon or early morning Monday.

6. Pick up Cash and checks
Volunteers should leave the money boxes with the divisional secretaries.  UD box should be taken to Mrs. Jenkins at Blake.
Monetary donations in the UD need to be collected and the name of the donor written on the Funds for Food for Kids sheet.
Count how much money was donated.  Place the number and the signature of the volunteered who counted on the envelope provided.


7. List of Volunteers with names: Forthcoming.
Hope to have it finalized by Thursday at the end of the day.  Special thanks to Sharun P for making the wall list and to Sharun and Saadia


PD Division Volunteers report at 7:30 and stay until 8:15
Monday, October 30th - D Day
Tuesday, October 31st (Halloween: Hunger Hero Costume Contest) - E Day
Wednesday, November 1st _ F Day
Thursday, November 2 - A Day
Friday, November 3 - B-Day

LD Division Volunteers report at 7:15 and stay until 8:15
Monday, October 30th - D Day
Tuesday, October 31st (Halloween: Hunger Hero Costume Contest) - E Day
Wednesday, November 1st _ F Day
Thursday, November 2 - A Day
Friday, November 3 - B-Day

MD Division Volunteers report at 7:15 and stay until 8:15
Monday, October 30th - D Day
Tuesday, October 31st (Halloween: Hunger Hero Costume Contest) - E Day
Wednesday, November 1st _ F Day
Thursday, November 2 - A Day
Friday, November 3 - B-Day

UD Division Volunteers report at 7:15 and stay until 8:15
Monday, October 30th - D Day
Tuesday, October 31st (Halloween: Hunger Hero Costume Contest) - E Day
Wednesday, November 1st _ F Day
Thursday, November 2 - A Day
Friday, November 3 - B-Day