Wednesday, May 10, 2017

May 15 at Harper 2nd YAC 2017-2018 Strategic Planning Meeting

Meeting minutes: No meeting took place
The meeting did not take place because there was confusion with the reminder text sent.  Members read only the first part of the text.
Mrs. Clay brought breakfast.  Aaron was the only member who came for a few minutes.  Saadia, Ahmed, Safra and Mariam asked about the meeting.  

1. Call to Order-Attendance

2. Old Business: 

a. Senior Sendoff Final Details  Safra and Mariam said that would come during the double.  Sharon the S-L Intern helped finish decorating the senior thank you's.  Aaron and Claire are making pictures for the picture frames we hope to deliver during the Walk-A-Thon weather provided.  Mrs. Clay bought treats for Walk-A-Thon Walkers and candy for YLOKCasady seniors Jack, Pierce, and Johnny.  Youth LEAD OKC had thank you containers from last year's senior send off.  
Seniors in the list to be thanked for their contributions to YAC.  

4 seniors still have not provided documentation to finish the requirement, therefore, the senior send off could not take place today when documentation was expected to arrive.

YAC leaders
Miranda, Isaiah, MiAngila, Johnny, Omar, Grace, Erik, Nicole, Cathy

Youth LEAD OKC Leaders
Pierce, Jack (I already have a little something for them, we do not need pictures)

Peace Week Helpers

Judy and Josh
All other items tabled to next meeting.  Safra and Mariam will call that meeting during the summer.

b. 8th-grade Connection Feedback/Reflection

c. Walk-A-Thon/YAC Activity: HALO Dogs at Casady Walk-A-Thon.  Thank you, Mrs. Titus for the contact and Miranda for the facilitation of the project.

d. Confirmation of 2017-2018 YAC officers (Planning Team/Executive Board)

*Co-Presidents: Marian and Safra
*Co-Vice-Presidents: Sahanya, Katherine, and Ellie (by trimester order)
*Co-Secretaries: Malavika and Anna
*Co-Treasurers: Claire and Saadia (YAC/Rainbolt Funding/grant writing)
*Social Media Manager: Hannah
*YAC Calendar Manager: Ahmed
*YAC Project Chairs: Slate for confirmation
Seniors: Safra and Marian (Peace 2017 Week and Blood Drive 2017), Gabrielle Moore(Project Then and Now), Mallory (Youth LEAD OKC), Zac C. (Best Buddies), Luke(Youth in Government)
Juniors: Sahanya (Casady Cans Do-Faculty at Food Bank-Boys and Girls Club Fridays), Katherine (Hope for the Holidays), Ellie (Perfect Pair), Mason T. (Art Connections to Peace Week 2017?)
Sophomores: Aaron(Wheelchair Track for Johnson Elementary), Ahmed (Johnson Elementary Connections: Advocacy, Fundraising, Mentoring), Ford and Jacob (Stanley Hupfeld Tutors, The Oklahoma Standard), Cooper (Rachel's Challenge)
Freshmen (?)

*3 Co-Hospitality Chairs:  Definition of office as well as who TBD
*Grade YAC Reps: TBD  Definition of office by Saadia  Who: TBD

3. New Business
a. Review of Calendar 2016-2017-Suggestion of days and times for drives for main calendar and Coach T.

1. Suggest the best time, day for YAC meeting 2017-2018 during school year.  Take the suggestion for Coach T's approval.  She manages the official clubs calendar.

2. Dates for Drives next year
-Casady Cans Do Food Drive-  October
-Hope for the Holidays Drive- December
-Perfect Pair Drive - March
-Best Buddies Drive  April
-Blood Drive Wednesday December 13, 2017 requested by David Crawford Account Consultant, Oklahoma Blood Institute, Office:   405.419.1356, Mobile:  405.250.9727
-Walk-A-Thon   April/May

b. Fedex Time/Strategic Planning  3 hours  
Leadership Compass/ Open Spaces/ Theme/ Calendar
How much?

c. Fedex Time/Strategic Planning: Peace Week 2017 via google hangout

d. August Activities
Open Houses for freshmen new students, teachers  
Service PD for Teachers at Food Bank
Welcome Back to School YAC Activity

4. Adjournment.  Next Meeting time, date, and location