Monday, October 17, 2016

2nd YAC meeting: Agenda: Food Drive 2016

Minutes forthcoming
Miranda and Isaiah facilitated the meeting.  Notes left behind on white board 

Upper Division:  Omar, Jacob
Middle Division: Mia, Isaiah
Lower Division: Johnny and Preston
Primary Division: Julia and Joshep

SAVE THE DATE:  Casady Cans Do Students Against Hunger Food and Fund Drive October 24-28.  
Follow the drive at

Check planning PowerPoint.  Flyers and boxes will be at all divisions by Wednesday at the end of the day.  Ellie's fliers were placed on bulletin boards at all divisions, after the administration, development and marketing departments gave their final approval.

Students Against Hunger Food and Funds Drive.  Thinking Visible  Check the PP

-Finish marketing materials.  Saddia will move forward this agenda item on Tuesday and the signs teams will finalize delivery of signs on Wednesday. 

On October 20th, we have a chapel speaker for all chapels from the Regional Food Bank of Oklahoma.  Safra and Mariam will present the speaker in the UD and will provide the goal, process, and incentives of the drive. They will talk to Coach T. about incentives.  Mrs. Clay and Father Blizzard will present the speaker in the other divisions.

Drive donations will be collected on a daily basis by Mr. Garth and his crew from all divisions except PD, which takes their donations via red wagon to the trailer on Thursday.  Mrs. Sharp will let us know the exact time.  Mrs. Clay made the appropriate request for maintenance to pick-up donations via School Dude

We will ask Nicole, our speaker from the Food Bank, if a small number of YAC students can volunteer on Saturday, October 29 and take the check of donations collected during the drive.  The trailer will pick-up donations at the end of the day of the 28th, but there is always last minute donations that need to be taken to the Food Bank too.

Alumni will volunteer on October 20 in the evening. The Food Bank is full in October on Saturdays.

-Place flyers, boxes and "Food-4-Kids" Silhouettes at different divisions  Saddia and the signs team will take care of this by Wednesday afternoon.

-Letter to advertise the drive in all divisions Ellie and Miss Derek finished it by 1:00 pm.  Division directors have it.  Grace needs to connect to social media outlets and get the marketing department to place the dates of the drive on the neon signs 

-Sign-up to volunteer at YAC Community Room must be completed.  Volunteers will receive service hours and will be excused from chapel.  Try to volunteer the day you have Study Hall first hour to avoid even the chance of being late to class.  Miranda and Isaiah moved this item forward.  They realized that the lettering of the days was incorrect and changed them.  See updated lists below.

Suggested Directives for Food Drive Volunteers

When do you have to be at your post?: 7:00 am 8:25 am unless you are in the primary division where you need to be at from 7:30-8:30 (Make sure you have first hour study hall and your study hall teacher is notified) You will be excused from chapel and you will get service hours for your time at each division.

What do you have to do?
a. Motivate people to donate wearing a can costume, bringing music and being a dancing can for Food-4-Kids
b. Inspire people to donate with a sign with a hunger fact about the drive
c. Provide stickers or make donors sign a donors sheet to provide to the Food Bank and to thank volunteers who donated via e-mail.  Take pictures and videos with your cell phone and e-mail or text them to Mrs. Clay
d. Count cans for competition purposes, but most important for accountability purposes and to give students who might want to contact businesses to match what their grade is donating a number to report to those businesses.   The matching for the teachers donation was not approved.  A collection box marked faculty/administration/staff was approved.
e. Division Project Facilitator Count cans, take pictures, remind volunteers of their volunteer assignment.   Makes sure everyone who volunteered signed in and that the final numbers for the day for the division are placed on giant post-it note and texted to Mrs. Clay and administrator responsible for the drive at the division where he/she is working (UD: Mrs. Clay,MD:Mrs. Omelia and Father Youmans, LD: Mrs. France, PD: Mrs. Sharp).  Mrs. Clay will place results and pictures at the Casady Students Against Hunger Blog from which Grace P. will choose pictures for social media outlets 

Location of the Drive:  
MD and LD: By the front office   
PD The entrance foyer.   
UD: In the past, it has been at the Student Center, but this year we also have enough boxes to have one in every building to add to donors convenience after hours.  Having boxes at every building is also a good silent, quiet reminder to give.  This was a change brought to our attention last year by our current vice-presidents.  Another change is a box for teachers/administration/staff

Process and incentives of the Drive

UD: ??? Double the donations from last year?   Get businesses to match?  Out of uniform from winning grade???  Safra and Mariam will investigate this with Coach T.

MD:  House Competition facilitated by Mrs. Omelia, Father Youmans, Service Club/Religion Classes-House Prefects.  They have a can costume but are requesting another one.  They have improved their signs from last year and are ready for the Food Drive to begin.   Mrs. Clay will be on duty at the MD those days.

LD:   Thank you stickers for donors.  No other incentive

PD:   Thank you stickers for donors.  No competitions.  Just the satisfaction to give and walk the donations, weather provided, on Thursday to the trailer.  We will need volunteer cans to lead the parade.  Mrs. Sharp will let us know the time

Monday, October 24 F Day
UD Chairs: Mason C. and Mrs. ClayMD Chairs: Grace Patton, Father Youmans, Mrs. Omelia
LD Chairs: Ellison Guzzy and Mrs. France
PD Chairs: Liz Wood and Mrs. Sharp
Upper Division     Lower Division  Primary Division     Middle Division 
1. Mariam S.           Lydia                   Julia B.                   Mash L  8th grade leader
2. Safra S.              Anna B.                Karoline L.              Jason C.
3. MiAngila              Grace P.                                             Olivia L.
4.                                                                                    Ellie W. 
5.                                                                             Dylan, Aaron, Joseph

Tuesday, October 25, A Day
Upper Division     Lower Division  Primary Division     Middle Division 
1. Hannah E.             Mariam S          Sahanya  B             Elliot R. 8th grade leader
2. Caden                   Safra S.            Liz W.                     Charlie B.
3. Nika                                             Ellison G.                Ben S.

Wednesday, October 26, B Day
Upper Division     Lower Division  Primary Division     Middle Division 
1. Mason C.                Dylan V                 Liz W.               Cate R 8th grade leader
2. Miranda T               Aaron P.                                        Edison L.
3. Isaiah L                                                                      Ryder W. 
4.                                                                                  Hope B.-A.
5.                                                                                  Ruby B.
6.                                                                                  Claire R.

Thursday, October 27, C Day
Upper Division     Lower Division  Primary Division     Middle Division 
1. Mason C.           Johnnie Lee                   Ellie G.            Kate R. 8th grade leader
2.                         Chris Goodall                                       Edison L  
The primary division will need cans scorts to the trailer on Thursday at a time TBA by Mrs. Sharp. 

Friday, October 28, D Day
Upper Division     Lower Division  Primary Division     Middle Division 
1. Mason C.                                                                   Sydney S. 8th grade leader
2. Miranda T.                                                                  Jackson S.  
3. Isaiah L.