Friday, May 29, 2015

YAC Fedex -Agenda and Minutes, May 29, 2015

Agenda
Gaylord Student Center, MAY 29, 10:00 - 12:00
Goal: Organize YAC 2015-2016.  Theme, Officers, Calendar, Meeting time details
Facilitated by Aubrey
Minutes by Dylan and Mrs. Clay
Calendar: By Cathy
Agenda detailed notes on post-its: Safra and Mariam
Pictures by Mrs. Clay

Before the meeting began, Seondre Carolina talked to us about being a recipient of the MLK Ambassador Scholarship at Ithaca University.  He sent the following article.


The Martin Luther King Scholar Program at Ithaca College is a dynamic learning community, developing future leaders and global citizens who are committed to promoting King’s legacy of social justice and equality in their personal and professional lives, engaging in public services, building bridges to other communities, and educating others with their international perspective.

Seondre Carolina'15, recipient of the Martin Luther King School Program scholarship at Ithaca College stated, "The MLK Program at Ithaca College was based on involvement with community service, leadership, and academics. 

Through my involvement with Youth Lead OKC, YAC and the countless other organizations that I have worked with through them gave me an edge when applying to the program. There were 300 applicants, 30 were invited and flown out to the campus to interview and participate in some activities.   Afterwards 15 were chosen to enter the program. Through my interview I talked about my involvement with Youth LEAD and YAC which sparked a conversation that outlasted some of the other interviews. 

Doing community service while always good for others will also benefit you by making you a better leader, a better person, and give you those important connections that you may need one day.  Those connections  helped me land into a program that lets me travel the globe researching social issues, and better understand the true complexity of the world while also receiving a $47,000 scholarship to attend Ithaca College in New York."


1. Connections to Composting Project- 
Anna M.  presented possibilities.  Intentional Connections
  -what kind of composting
     -shifts for bringing scraps from Calvert (or turning it depending on composter)
     -talk to mrs.perry, mr. Delgrosso, mrs. Z
-bring lower& middle school into composting project
      -lower school eats in their rooms-give them bags to put their compost in 
            -we can pick up
-YAC composting month:  March

2. YAC Meeting 2015-2016
- WHEN?  Tuesdays B-Block from 10:10- 10:55 at the Harper Wing.  YAC Executive Board will meet once a month for breakfast to have an overview of the YAC meetings for the month

- WHY? YAC:  Youth Acting in the Community.  It is a service-learning club with a mission of helping others find their passion to serve and promoting service-learning experiences of youth voice and choice.

-HOW?
I.  Calendar picture forthcoming
*****Meetings and Service Action
Connections to Daily Announcements and process of selection of volunteer activity;  
-Goal to promote greater "Acting in the community"
Meetings will have an activity and/or skill
Goal: to keep members actively involved and collaborating  There will be an intentional effort to promote greater collaboration between grades.  Ex. board involved in guiding and being part of projects.
-advertising "committee" to advertise to school.  Works in collaboration with Secretary who filters and selects agenda from "Mrs. Clay blog suggestions"
-more collaborations for projects
      -not separated by grade *question mark*
Cathy as the new Secretary will choose the service focus for each week and the daily announcements will have YAC PICS for the week.  STUCO will read one of the YAC pics for the week.  Mrs. Clay will prioritize YAC pic. for weekend sponsorship.  An adult is required when groups of teens are volunteering for liability and safety reasons

II.  Theme for 2015-2016:  Children with the following focus areas
a. Literacy-  Teens-4-Education  Bookmarks like projects..  We will explore connections to NYLC YAC Youth4Education
- Webcast with Bezos Foundation on September 8, 8:45 approved.  A Spanish class will host the webcast and the YAC member in the class will facilitate the webcast..  Seniors and sophomores facilitate this project focus
-Books for Bodine Elementary:  YAC mentoring project opportunity in August.  Also the possibility to help them build a Kaboom playground in one day.  Possible dates:  August, MLK Day or end of the year, April or May.  YAC members needed to write the grant at Kaboom.  The cost of the playground is 70,000 to 170,000.  The kids design what they want to have at their school.  It is a long process and the grant writing has to start next week.
-Globally:  The Pulsera project

b. Health - Children's Hospital Placemats.  Craft videos to be shown at children's rooms. Blood drive.  Maybe have children at Children's Hospital make bookmarks.  Juniors facilitate this project focus in a collaborative way with other grades. Mallory and Gabrielle were interested in knitting hats for children undergoing chemotherapy. STUCO promotes healthy choices with Walk-A-Thon

c. Poverty:  Food Drive for Regional Food Bank of Oklahoma.  Last week in October.  This will be a project focus facilitated by the freshman with guidance, support and involvement from the Executive Board.  Globally:  The pulsera project will fundraise in collaboration with the Spanish Club
-grade projects get a little more guidance 
-need a little more focus
-more collaborative 

d. We were looking for another area of focus to replace self-esteem.  Relationship Building was mentioned as a component of National Days of Service  9/11, MLK Day, Peace Week, Kindness Week, National Volunteer Week, Global Youth Service Days.  But this was still left ON THE PARKING LOT UNTIL THE AUGUST FEDEX, date and time TBA by Aubrey and Dylan.  Mrs. Clay also requested bringing back a recognition lunch at the end of the year to thank the YAC leadership and to invite community organizations to reflect on the impact provided by the Cyclone leadership of citywide youth boards.  Parentswill be invited.  Will be limited to 100 people and it will be during lunch the first week of May.  May= some form of banquet, (sort of like cum laude lunch) 

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3. PLANNING TEAM: EXEC BOARD

Co-Presidents
-main speaker, leadership, guidance on projects, filter agendas, sets calendars.  Participates in service projects when schedule permits it.  Promotes "acting" in the community
-Aubrey & Dylan 

Vice-President
-work with the presidents to be the voice, VP steps up to lead meetings when president(s) are not present
-Help set and handle the agenda at meetings and participate in projects when schedule permits it.  This position is a step towards having full leadership of YAC the following year.  A President in training.  

Secretary
-take notes, filters YAC Pic for the week for DA and works with Co-Presidents and Vice-President to have the agenda set for meetings.  Takes minutes during meetings  Works closely with the Marketing and Communication offices on flyers, posters, business cards, t-shirt.  The Secretary has to know every decision officers are making to inform the Executive Board and the members
-Cathy Z

Treasurer
-budgets
Needs to develop a grant application system to allocate $100 a month coming from S-L budget
Other funding comes from dues??? and Fall Fest fundraiser
Needs money for: Snacks for meetings.  Supplies for projects not available from the S-L program
We need to decide on a system for the snacks
a. Dues to purchase snacks for every meeting and thank you gifts to YAC leadership at end of year
b. Voluntary sign-up knowing that some will not sign-up or will forge

-Manage the funding YAC raises at Fall Fest and create a grant proposal for the $100 the service-learning budget provides to help youth initiatives on a monthly basis.  Read the proposals and make a decision of who gets the funding.  Sometimes teachers and students will be competing for the funding.  It can be tricky sometimes and you might not always make everyone happy.  That is why an application process is needed.  

-Apply for grants to enhance what YAC does and maybe help an intentional and direct funding connection with YLOKCasady needs.

Adult Grant Writing Resources:   Mrs. Clay helps  with grant writing, but we need to have grants checked by Mr. Evan Walter, our Development Director because he is an expert in the field and because we need to make sure he knows about any fundraising efforts going on at Casady at any level.

For the year 2015-2016 here are some current grants available

A. From http://karmaforcara.org/get-involved/apply-for-a-microgrant/?  This is to bring money for a personal initiative a teen wants to lead.

B. Global Youth Service Days Grant.  Due at the end of July for which we need to decide what the Global Day Service Projects will be and create partnerships that will work together and insure a number of volunteers participating in the projects.  http://www.ysa.org/gysdleads2016

Communication AND Marketing Chairs
-Makes marketing, posters, chapel announcements in collaboration with project chairs and exc board
-Social media;  twitter.  Facebook is not used anymore.  Instagram could be brought back if we have more action during meetings
-One page brochure/business card  what is yac , why yac and YAC calendar for clubs Fair

Social/Hospitality Chair  
Works in close collaboration with the Secretary and Treasurer.  Purchases from Sam's with Mrs. Clay due to discounts on big quantities and the fact that S-L has an account at Sam's
Sign ups for snacks on a monthly basis.  Makes snacks, goodies, treats, gifts decisions.  Documents via pictures
Snacks for meetings
B-day Celebration
PVSA Goodie Bags
Peace Week, Kindness Week, National Volunteer Week, Teacher Appreciation Week Goodies
Senior leadership send off tokens

Grade reps
-Bring the YAC Grade members project voice and choice to the attention of the Planning team-executive board.  Takes leadership of facilitation and organization of grade projects which call for grade leadership but hopes to have inclusion and participation of all YAC members
-Spread word about projects to grades.
-Has to have all YAC members cell phones for his/her grade in a group to remind meetings, project days, etc
-Encourage grade to get involved in YAC& community 
2 per grade

Co Freshman Representatives
Co Sophomore Representatives:  Safra and Marian Shakir
Co Junior Representatives:
Co Senior Representatives:


4. CALENDAR 
We planned the entire year.




August:  
YAC FEDEX Time:  Finalizing details for Orientations, Clubs Fair, Fall Fest, and Peace Week
Clubs Fair:  Sign-up with greater information on what the club is all about, not just for the treat provided.

September:
Peace Week  9/11-9/21   Cathy will call meeting time for Peace Team to plan YAC connections to this week.  Teachers from all divisions are meeting next week to connect their curriculum to this week.  Pinwheels were mentioned at the YAC Fedex invitational, but not making them for quantity like last year, but for quality and with a learning component, which the LD Peace Educator teacher, Mrs. Morgan, would like to be the uniting theme of the Golden Rule Across Religions, creating a Peace Village.

October 
Fall fest October 8th
    -The Pulsera Project:  Nicaraguan bracelets for sale with proceeds going to Nicaragua.  Safra and Mariam facilitators.  Will sell the bracelets from September 16-October 12: This YAC project is connected to the Spanish Club and Hispanic Heritage Montn September 16-October 12.  We need to sell something to generate money for YAC.  Should YAC have dues to cover the cost of bringing snacks to every meeting or should we keep volunteer sign-ups?
Food Drive  October 26-30  New costumes need to be made.  We have stickers for LD and PD.  The high school will get food cards incentives.


November 
Clothes Drive for Teens ????????? -  Teen board of Oklahoma County or Metro Tech Academy.  Dylan will decide after she talks to Anna.

December
Blood Drive:  Greater youth ownership should come from the junior and senior class since they are the one who can donate blood

January
MLK Day:  
Food Bank is the favorite with a fun activity which will have greater promotion
We will also explore construction projects for ages 14-16 with Rebuilding Together and 16+ with Habitat for Humanity.  We are also considering the possibility of a Kaboom playground.  Mrs. Clay will make the proper reservations next week.


February


March;  
YAC composting month

April:
National Volunteer Week/Global Youth Service Days  Intentional YAC plan in PARKING LOT until August

May:  Service-Learning program/YAC  recognition lunch:
First Week in April or during National Volunteer Week.

Aubrey asked for cell phones and we form a group on our cell phones for effective communication.  The meeting was adjourned on time at noon.

TO DO List
Mrs. Clay will connect the below s-l program calendar to the decisions made at the May 30th meeting.  Mrs. Clay will ask community organization to reserve location for MLK Day

Aubrey will call on an August Fedex Invitational Meeting.  Time, Agenda and place TBA by Aubrey.  She will check with Johnny about VP.

We will encourage YAC members to take an office via e-mail!

Cathy will contact Johnny and set-up a meeting for the Peace Team at date TBA a location TBA and agenda TBa by Peace Team Leadership.  Suggestions for the agenda to be filtered by YAC Peace Team leadership at http://casadypeaceweek.blogspot.com/

Service-Learning Program Calendar





MAY 2015
SET SERVICE-LEARNING CALENDAR FOR 2015-2016
YAC Fedex Invitational- May 30,2015

President Volunteer Service Sites for CLASS 2019- FRIDAY, MAY 15
Class of 2019 recommended to go to Casady Places to Serve during the Summer.  
Required reflection of service projects on forms
PEACE WEEK Preliminary meetings with Peace Team and Faculty

Class of 2015 final service reports e-mailed to parents, students and advisors

JUNE 2015
MOVE SERVICE LEARNING OFFICE @ HARPER WING
Peace Week Project Meetings with faculty and Peace Team
 YLOKC Meeting: June 7, 2015 @ Mercy School Institute 1:00 - 5:30
 Class of 2016 E-MAIL REPORTS with recommendation to finish requirement by August 1, 2015

JULY 2015
            MOVIE TIME-AWARENESS - UCO INTERNATIONAL HOUSE
- Peace One Day
-On a Paper Crane, Tomoko’s Adventure
-Pinwheels for Peace
-Labyrinth on grass and canvas
Peace Week Meetings - Peace Week Calendar

AUGUST 2015
SHINNYO-EN FOUNDATION SAN FRANCISCO RETREAT
Friday August 7- Monday August 10
Peace Team Delegation (64 people invited, 3 per organization)
FEDEX YAC Invitational:  Calendar, Bylaws
           SERVICE LEARNING OFFICE OPEN HOUSES
Ice Cream Social for Faculty- During Teacher Orientation
Ice Cream Social for Students -  First Week of School
FRESHMAN FRIDAYS WITH SERVICE LEARNING????

SEPTEMBER 2015
9/11-9/21 (IDP):  PEACE WEEK 
Charter for Compassion Mural
Pinwheels-Planting Trees - STEAMSS and cultures -4- Peace
9/15-10/15 Hispanic Heritage Month-Spanish Club


OCTOBER 2015
HUNGER & POVERTY MONTH
10/24 MAKE A DIFFERENCE DAY - 4th Saturday in October
Food Bank: 8+; Rebuilding Together: 14+; Habitat: 16+
10/?-10/? Students Against Hunger Casady Cans Do Food Drive
Empty Bowls Banquet

Hunger Walk -Poverty Simulation

NOVEMBER 2015
NATIVE CULTURES MONTH
American Indian Heritage Month
11/21/2015 Family Volunteer Day Saturday before Thanksgiving

DECEMBER  2015
FAMILY MONTH
Holiday Volunteering Month
Santa's Store - Holidays Around the World

JANUARY 2016
CIVIL RIGHTS MONTH
Human Trafficking Awareness Month
MAKE A DAY ON SERVICE NOT A DAY OFF

FEBRUARY 2016
BLACK HISTORY MONTH AND KINDNESS WEEK
Black History Month
2/?-2/? RANDOM ACTS OF KINDNESS WEEK:  RAK WEEK

MARCH 2016
WOMAN'S HISTORY MONTH
Women's History/ Hug a GI Month
Alternative Spring Break in New Mexico, California or Peru

APRIL 2016
CHILDREN YOUTH AND EARTH MONTH
Child Abuse Prevention Month  - Autism Awareness Month
4/?-4/? NATIONAL YOUTH SERVICE-LEARNING CONFERENCE-DC?
4/10-4-16 NATIONAL VOLUNTEER WEEK SERVICE ACTION PROJECTS
4/15-4-17 GLOBAL YOUTH SERVICE DAYS SERVICE ACTION PROJECTS
Easter

MAY 2016
ASIAN CULTURES - OLDER AMERICANS MONTH
Asian American-Pacific Islander Heritage
 Older Americans Month - Global Youth Traffic Safety Month - Food Revolution Day, Biodiversity Week
FIRST WEEK IN MAY
Teacher Appreciation Week
S-L  "Sobremesa" Banquet:  Celebration and Demonstration of Learning Through Service
FEDEX-STRATEGIC PLANNING 2016-2017
Labyrinth Reflection: Senior Send Off

THE CASADY SERVICE LEARNING PROGRAM  CONNECTED TO YAC




Vision:  Entrepreneurs of Peace and Social Change

MissionPeace @ the heart of Service

Purpose: Passions helping community needs
Give grow, transform.  Complete service graduation requirement

Goal : Youth Voice and Choice: 
Clear sense of  power to use learning to make a difference youth can measure.

Objectives:  Reflect. Connect, Act
- Identify and research a need.
- Create and implement projects that meet the need with win/win intergenerational partnerships. 
- Set realistic goals.
- Learn how to assess impact, and become fluent in explaining the local need within the broader context of national and global issues. 
- Connect projects to academic and personal experiences. 
- Debrief at a public gathering. 

Service-Learning Best Practices: http://www.marylandpublicschools.org/MSDE/programs/servicelearning/7_best_practices.htm