Friday, May 30, 2014


Youth in Action in the Community(YAC)
The Second part of the YAC FedEx Time will be  June 18th at 3:00  PM, @ the Wing. Mrs. Clay unable to attend.

Participants expected: YAC members who attended the first day of YAC FEDEX time.  Other interested YAC chairs welcomed.  Information will go to anyone interested and away from town via e-mail on Monday, 6/16/2014.  Blogswill be updated as meetings take place.

Agenda Keeper and Minutes : Aubrey

Photos and Process observer:  Ananya
Snacks: Water, sodas and chocolates at the S-L office

Expected participants
Seniors: Jessica, Sidney, Taylor
Juniors: Aubrey
Sophomores: Ananya, Johnny (will be late), Miranda,
Freshmen: Kira (out of town)

2014 Annual Retreat Invitation.jpgAnnouncement:  On behalf of Shinnyo-en Foundation, we would like to cordially invite Casady YAC, YLOKCasady representative(s) to our Annual Retreat at the Marconi Conference Center in Marshall, California, from mid-day Friday, August 8th to mid-day Sunday, August 10th, 2014.
We believe that we must deliberately create space and time for reflection in our busy lives and we hope the Annual Retreat will provide you with an opportunity to rejuvenate yourself, connect with others, and think deeply about your own personal, cultural and spiritual roots of service. We are inviting individuals from close to 20 organizations with a certain number of spaces allotted for each organization. 


The following are the registration details for this year’s retreat.
-          Deadline to submit forms: July 7th (application by request)
-          Adults 25 and older: $150
-          Youth up to 24 years old: $50
-          Total number of participants: Maximum of 56

We look forward to hearing from you soon and learning more about your inspiration for service at the Annual Retreat!
Best regards,
Katie Miura, Program Associate, 415-777-1977 , Check website! give  grow  transform
 Participants are responsible for all expenses to and from the retreat location.  In the past, this has been
a. Airplane tickets
b. Ground transportation to Marshall, one hour from San Francisco
d. Hotel stay the night before and the night after the retreat at a San Francisco hotel near the airport (cheapest)
e. In transit meals and miscellaneous expenses
Agenda of YAC's FedEx Time II

1.  Welcome and Revision of Strategic planning: (Up to 30 minutes)  Facilitated by Sidney, Jessica, and Taylor.  The only aspect not covered in the strategic planning was the Vision.

Example: Pathways to Peace

VISION:To make Peace a practical and sustainable reality in the 21st century.
MISSION:To foster a culture of peace personally, locally, and globally, awakening in individuals and the nations and organizations of which they are a part, their inherent potential to be and act as Pathways To Peace.


From Strategic Planning with Cory

What you do? For Whom?
- Connect through service. Work on E-Board, YAC. Help, literally any where I can. Travel, OC/Boston
-Unite a community (Casady) through service
- Make a difference in the community(Casady/OKC). Awareness of community involvement
-Help the community through acts of service.  Connect the Casady community.
-Connect Casady Community through service
-Peace at the Heart of service
People of all ages as daily entrepreneurs of peace and social justice, leaders of today not tomorrow. 
Key areas of strategic goals which, if met, fulfill the mission
-To Perfect grant writing/fundraising.  Network everywhere I go.  Connect with already established business. Notify, specify, execute.  Annual big activity
-For everyone to come together to help a bigger cause
-Raise money. Get People out helping in the community.  Get people to take interest in charity connections
-Bring school together to help the community.  Make a difference.
-Plan activities for school year. Pick an organization to focus on. Get people more involved
-Connect youth  and adults to service opportunities and resources where they can do experiential learning and enhance academic and life skills in real life settings.  Connect youth and adults to service learning stages, best practices, and national  standards as  resource sfor enhancing 21st century skills.  Facilitate direction of positive energy,  passions to be the change we want to see through projects of the  mind, actions of the heart where recipients and providers of service reflect, connect, and act..   Empower understanding that through reciprocal giving we learn, grow and transform into global citizens who hold in our daily interactions the hope for peace one day
Specific, measurable, achievable
-Connect organizations (Profit/non-profit).  Write more grants. Have a TIDE Conference in OKC-UCO. 2 activities a month. Service Opp. Calendar. Connect to STUCO
 To -Build a stronger community
-Specify an focus on certain charities. Fundraisers
-Weekly meeting
-Plan activities for school year. Pick an organization to focus on. Get more people involved.
-Empower youth/faculty voice and choice initiatives of servant leadership with resources, and implementation of service learning national standards for best practices
Guiding Principles
Values of the organization
We believe
- Togetherness of group.  Separate unique ideas
-Together we fight
-We believe in service, love, faith fullness
-Youth in Action in the Community
-We can make a difference
- Global Peace begins in the classroom and the homes. If we change our I to WE peace one day has a chance.  Give, Grow, Transform
Critical Success Factors
Nouns with conditions i.e. Effective Change Agents
-Go Getting students. Leaders with Drive
-Working effectively as a group
-Effective outreaches. Servants. Facilitators of Change
-Entrepreneurs of Peace and Social Change.  School to Work. Transforming experimental learning. Secret Agents of Compassion. Engineers of a compassionate world. Peace one day  Builders
(Obstacles, Challenges)
-$, people/volunteers, drive
-Money issues-low funds. Time commitments
-Money. Consistent group. Schedule
-High school students motivation
-Time, culture of the school keeping "experiential learning" as a log priority. Small budget and no time in the regular school schedule for meaningful time to be spent in the community.  YAC commitment and challenges in prioritizing YAC activities during school year.  If on schedule, Other clubs , faculty, administration, chapel  prioritizing their activities over regular scheduled YAC activities,  Lack of proactive outspoken leadership from the s-l director of the value of the program at all levels.  Get other clubs to  have strategic planning
Action Plan
Overcoming Barriers and Achieving Results
- Grants. Network, make service-learning fun
-to get administration behind our projects
-Meetings. Planning
-Plan well. Spread word more efficiently
-Find fun ways to get more people involved.  Pick something that most people will care about
-Fight personal fears to improve communication at all levels.  Improve English skills during the summer. Learn how to play the guitar, how to do video editing, and how to draw to bring the message through a diversity of mediums.  Connect personal passion to a need in the community and become an example of best practices.  Have a full calendar on the main calendar.  Promote great focus and organization of YAC activities based on a summer strategic planning for the full year
How we'll know we're successful?
-When people start wanting to come to meetings and events
-Producing money (donations). Smiles
-Completing projects
-When we have several activities planned that the school community shows interest in
- When service is an intrinsic positive relationship value we hold dear, not just an avenue  to promote personal agendas (popularity, power, social agency, college resume building),requirement completion -which are unexpected results of being the agents of the change we want to see. When we prioritize time, money and commitment to Education of the Heart, because education of the mind and body without education of the heart is no education at all. When volunteerism is valued but service learning is treasured and the community will suffer if the were to disappear.  When we are proud of Peace Week and being Agents of Compassion

2. YAC E-Board Composition and Constitution (Up to 30 minutes) Examples:; Facilitated by Aubrey

With all the primary work done during FedEx Time I, this should be ready at the end of the 30 minutes.  If more time is needed, let me know.  I will be back in OKC after June 25th.

3. YAC Connections to Peace Week (Up to 15 minutes): Facilitated by Ananya and Miranda.  Check Peace Week Evolving, Theoretical schedule at

4. YAC Calendar (Up to 30 minutes): Facilitated by Sidney and Jessica.  See below calendar of National Days of Service.

At the end of the meeting, YAC should have the below calendar completed with tentative projects to present to administration at the August 18 YAC Invitational @ the Wing: 3 hours with meal provided.  Please decide the time for the August meeting at the end of your June meeting. 

Use Giant Post-it to leave a calendar ready to be shown to August meeting participants.  Also, please leave a tentative agenda for that meeting.

 YAC 2014-2015 Calendar





Reflection month
   Asian American-Pacific Islander Heritage / Older Americans Month MAY 2, 2015 
Teacher Appreciation Week: May 4-8
S-L CDL "Sobremesa" May 8
  Child Abuse Prevention Month*
NYLC NS-DC: April 8-11

NVW : April 12-18
GYSD: April 11-13
Earth Day Wednesday April, 22
Easter : Sunday April 5
  Women's History/ Hug a GI Month

Service, language, science Spring Break in Maldonado, Peru: Alternative Spring Break
  Black History Month
February 9-15
  Human Trafficking Awareness Month*
National Day of Service: Monday, 1/19

Reflection Month
   Holiday Volunteering Month?
  American Indian Heritage Month
Students Against Hunger Casady Cans Do Food Drive- YAC Connection ???
1-7 (SPC-no classes)
Family Volunteer Day
November 22
  Make Your Mark Week
October 13-17
Make A Difference Day: October 24:  Helping a Neighborhood
Students Against Hunger Casady Cans Do Food Drive: October 31
YAC ???
  Hispanic Heritage Month  9/15-10/15
National Day of Service
Peace Week
11 days of Global Unity
Thursday 18
Pinwheel blessing
Hands around the lake
T-shirt day ???
YAC's connection???
  YAC Calendar AND  E-BOARD Composition Meeting
6/18, 3 PM
@ Wing or a home
  PEACE WEEK MOVIES, Pinwheels and paper cranes for peace activities

  SAN FRANCISCO RETREAT Johnny, Kira?, Aubrey?
8/ 7-11
PEACE TEAM OPEN HOUSE  for community organizations
8/17 , 3:00-5:00 PM, Wing???
YAC E-Board Invitational
August 18, Wing, Time TBD in June ???

August Invitational Date and Time:


Tentative Agenda for the August Invitational Meeting

5. Tentative Budget for Projects (Up to 15 minutes): Facilitated by Taylor.  We need to have a form for YAC chairs to request money from YAC and/or Service Learning grants.  In the month of July, the new budget ($0-$5,000) will be operational.  YAC chairs getting money from grants have project accounts and handle their funding independently of YAC, but in collaboration with the signature of the Service-Learning Director.  Sample grant proposal forms;

6. YAC Guide to Student Life Report (5 -15 minutes): Facilitated by Johnny. Pages 43-47 of the student handbook will be a great place to start
The title is at brainstorming stage. Here is an example of an unofficial guide (student to student guide) to Stanford and Harvard

There was a request by Coach M. and approved by Coach T. to organize a clubs' fair for freshmen during freshmen orientation.  It will be nice if the guide could be ready then.  This link might be helpful regarding the service-learning program, volunteer opportunities, YAC history, etc.

7. Meeting Feedback: Facilitated by everyone in attendance
a. From Facilitators (10 minutes)
What I did well in my part of the meeting? 
What I wish I had done differently?
b. From process observer, time keeper, and minutes taker (5 minutes)
What work during the meeting? 
What did not? 
What are some solutions to  hurdles faced during the meeting?

 Follow-up meetings

Peace Week:  Friday, June 27, Monday, June 30  Time tba by Ananya and Miranda.  Transportation to meetings provided if needed.  Other meetings as needed during July and August announced by Peace Team Members.  Ananya will be gone the whole month of July and the first two weeks in August.

YAC Guide to Student Life/ Clubs Fair during Freshman Orientation:  Meeting time TBA by Johnny

The Service-Learning Program will be participating in the Compassion Relays during Peace and RAK Weeks. 

Please find below an invitation for YAC to consider leading, facilitating, or simply participating.

Compassion Relays Invitation for Schools and Youth Groups

Pass the Torch: Join the Compassion Relays TODAY!

Connect Everyone With Compassion!

The Compassion Games and the Charter for Compassion International (CfCI) cordially request your participation in the First Annual Compassion Relays.  We invite all schools, classes, and teachers and all youth groups and youth-focused organizations to carry the Compassion Relays Torch for 1 week as leaders for compassion!  Join with many schools and youth groups carrying the Torch and help send it on its way around the world.  We welcome youth of all ages and all countries for the Relays!   

The Relays recognize and support your work!

We know that many teachers and youth mentors throughout the world have already instituted programs of compassion within their schools and youth groups and many have done so globally.  Whether you have programs in place, want to start, or want to add new ones to what you are already doing, we would like you to join us in our mission to create compassion through friendly “coopetition” between classes, schools, youth groups, cities, etc.  Would you like to get your class, school or youth group more excited about what you are doing already?  Well friendly coopetition with compassion in mind could ignite your efforts!  Your programs can provide inspiration and a model for others who have nothing in place to-date.  Everyone is important for the Compassion Relays to be successful.  Let's go for the gold together!  

What is unique about the Compassion Relays?  

  • the spirit of friendly coopetition (from local to global);
  • the personalization of compassion-  bringing compassion home, into how we each live our daily lives;
  • the power of teaching and learning by personal example.

We want to recognize your school/youth group as a Relays “MVP.”  

See the “Relays Instructions” and “Guidance Materials” (below) for details about Relays participation.

To be a Compassion Relays “MVP,” engage as many of the following as possible to participate in the Relays:

1.  Your school/youth group’s leadership: Board members, principals, assistant-principals, group leaders/organizers, etc.

2.  Your school/youth group’s staff, teachers, etc.

3.  Your school/group’s youth:  students/youth group members

4.  Others representing your school/youth group

And, participate in the Compassion Games September 11-21!

To gain recognition, adults (teachers/youth group leaders) report on youth participation (see “Relays Instructions” and “Guidance Materials” below) and adults may also participate themselves.

Let your school/youth group shine with the light of many torches for compassion!  Be part of a global movement!  

Together, we will rally people of all ages, in all cities and all countries, for the Relays as we herald the coming of The Compassion Games 11-day Gift Giving Festival 9/11 - 9/21.

Relays Instructions (for youth, teachers, staff, youth mentors)

1.  Take the Relays Torch.  The Torch represents your commitment to discover and record compassion in your everyday life.

2.  Carry the Torch.  Note compassion daily for one week.  Make it real.  Bring compassion to life!  Each day for one week write down (or capture via artistic expression/photo/video) one thought or action that shows compassion in your own daily life.  Explore all 3 dimensions of compassion- caring for others, caring for self, and caring for the Earth.  Keep it simple!  It can be something you do, something you discover, or something you observe someone else do.  Have fun!  Be on a treasure hunt for compassion. Youth, teachers, staff, and youth group leaders may create 1-week journals and/or displays!  (See “Guidance Materials” below.)

3.  Pass on the Torch.  Get others to join in the Relays.  As a teacher, engage at least one other teacher or school staff member.  As a school principal, engage at least one other school principal.  As a youth group leader, engage at least one other person or youth group leader.  Youth may involve friends and family and mentors. You may wish to share some of your youth’s daily Compassion Relays thoughts and acts via your website and invite as many people to join in as possible.  Post what’s happening at your school or youth group on the Compassion Games International Facebook page and Twitter: @CompassionGames.  

It’s easy to invite others.  Just give a personal message about the Relays along with the following link:  Be sure the torch continues and that at least one other person, class, youth group, and/or school commits to the Relays.

4.  Share/report.  At the end of the week (or daily if you wish), teachers/youth group leaders submit a brief comment/report to the Compassion Map.  Teachers/youth group leaders share some of their youth’s daily thoughts/acts of compassion and briefly describe the weeklong experience (what youth learned, impact, etc.).  Also, individual adults may report on their own personal one-week journey.  Be sure to indicate your school or youth group name and city when entering your report.

Guidance Materials:

  • Supporting Your Work

  • Logistics

  • Orientation for Youth

  • Parent Handout

  • Examples of Daily Thoughts/Acts of Compassion

What if you are already doing wonderful programs and projects that engage youth in compassion?  How can the Relays support your current efforts?

Any project or activity that engages youth in acts of kindness, gratitude, caring for others, self, or the Earth can fit perfectly with the Relays.  Examples of such projects: sending letters of comfort to people who are sick, helping raise money to provide books to another school or library, running a race to help raise money to help others, giving food to a food pantry to help those in need, planting trees or a garden, learning about the effects of recycling, joining in local and global celebrations of compassion, peace and health, reading and discussing a book that illustrates the values of compassion, etc.  

If you are already doing a project or activity, the Relays can help youth take the message home so it lives on in their own lives.  Youth can just take a few minutes in the day to write/draw about their experience in the project.  This would be their act of compassion for the day for the Relays.  Youth could be asked to describe what they felt/learned during the project activity that day, describe what they will do differently in their daily life as a result of the project activities, provide an example of how they are applying what they have learned, describe what they think the impact of the project is on others, etc.  If the project activity is daily, the student could reflect on or describe the project activities each day of the Relays.  However, if project activities are not daily during the week of the Relays, the project could still serve as one of the things the youth note, however, youth would discover and note other acts of compassion in their life for the other days.  You might plan to do a weeklong service project just for the Relays.  In this instance, as stated before, youth could write each day about their experience of the project activities.  You might allow youth flexibility to write about the project or to explore their world each day and write about whatever they find.  Ideally, in the Relays, youth personalize compassion, making it their own journey, their own discovery in their lives.  Youth can discover compassion in many places: via projects, books, in everyday life at school, home, etc.

Logistics for Classrooms and Youth Groups

Taking the Torch.  Youth “take the Torch” the minute you and your class or group decide to do the Relays.  As an option, you may highlight the start of the Relays by having youth create a symbol of the Torch and place it in your classroom or bring it to the place where your youth group meets.  You may want to announce the Relays via a bulletin board, website, newsletter, etc.  

  • Examples of symbols of the Torch

A drawing or picture of a Torch (you can use the Relays logo), a hand-made Torch, a banner, a bulletin board, etc.  

Carrying the Torch.  Youth “carry the Torch” by noting each day for at least one week their thoughts and acts for compassion.

  • Each day for 1 week, set a regular time and place for youth to write/draw, etc. a thought or act of compassion (can be any time- when they arrive, at a break time, computer time, etc.)

  • Have materials for writing/drawing available (pencils, pens, crayons, paper, computer, mural paper, chalkboard, journals, computer, etc.)

  • Honor/encourage the youth’s daily acts and celebrate at the end of the week.

  • Examples of simple ways to do the Compassion Relays with youth:

1.  Have each youth keep a personal daily journal for 1 week; or,

2.  Have each youth create a personal folder/scrapbook with their drawings/writings/ cut-out pictures from magazines/ photos that express their thoughts/acts of compassion each day for 1 week; or,

3.  Engage youth in a class/school /group project that involves compassion for others, self, or the Earth.  Work on the project a little each day and have each youth write/draw about what they do/learn each day for 1 week; or,

4.  Create a compassion mural or banner- youth write/draw on the mural/banner each day for 1 week; or,

5.  Do a “show and tell.” Each day youth are given homework to find a photo or video that shows an act of compassion (caring for others, self, or the Earth) and then each morning 1-2 youth share with the class/group; or,

6.  Post a question each day from the “100 To Do List for Peace” or the “100 To Do List for Green-Living” or the “100 To Do List for Health” and have  youth write their answers as their action for compassion for the day; or,

7.  Have youth write down their thought/act for compassion each day on a slip of paper and drop it off with the teacher/youth group leader before they leave for the day.

Passing on the Torch.  Youth, teachers, and youth leaders “pass on the Torch” when they invite others to do the Relays.  Just give a personal message about the Relays along with the following link:

  • Examples of simple ways to pass the Torch:
Hand-to-hand:  youth can simply go talk to another youth or class and invite them to do the Relays or youth may want to create and pass on a symbol of the Torch (a hand-made torch, drawing or picture, the Relays logo image, banner, flag, badge, special symbolic gift, etc.)

Mail: youth can send a letter, postcard, email invitation.

Social media:  Teachers, school administrators, and adult youth group leaders may invite others to participate via social media, e.g. posting the Relays logo along with a personal invitation and the link to the Relays:

Sharing/reporting.   At the end of the week (or daily if you wish), submit a brief comment/report to the Compassion Map.  Share some of the youth’s daily thoughts/acts of compassion and briefly describe the week’s experience (what youth learned, impact, etc.).  Also, you may report on your own, personal one-week journey.  Be sure to indicate your school or youth group name and city when entering your report.  In addition, you may want to highlight and share your Compassion Relays experience via your website, newsletter, social media, and other communications.

Orientation for Youth

1. Talk about the definition of compassion.  Briefly emphasize the importance of the 3 dimensions of compassion (compassion in caring for others, caring for self, and caring for the Earth).  Ask youth “How do we help others?  How do we help the Earth?  How do we stay healthy? and let them respond.  When they do this, they see how easy it is to discover and practice compassion.  Explain that the Compassion Relays are like a game or exercise that helps us practice and grow stronger in compassion (just like practicing reading, music, or a sport);

2.  Share some of the “Examples of Simple Daily Thoughts and Acts of Compassion.”  Emphasize “positive” thoughts and acts.  We are practicing thinking and doing things that make the world better- caring for others, caring for ourselves, and caring for the Earth.  A positive thought or act is not a complaint.  If we don’t like something, what can we think or do to make it better?

3.  Describe how the Compassion Relays work:  what youth will do, when it starts and ends, and what happens at the end (e.g. celebration/award).   Provide a simple handout for youth to give their parents (see “Parent Handout”).

Parent Handout

Dear Parents,

We are starting a fun event called the “Compassion Relays”.  During this 1-week program, we help youth strengthen compassion in 3 key ways (caring for others, caring for themselves, and caring for the Earth).  Youth will be asked to think and do positive things that help make the world a better place.   We want them to realize that every positive step they take matters.

Each day of the week, youth will write (or they may create art/photos/videos) to express a thought or act of compassion.   To do this, they will be paying close attention to what they do and what others do to care for others, stay healthy, and care for the Earth.  We encourage you to support them in these habits of positive “thinking and doing” in their daily lives.  A simple tip is to make it fun.  Join with your child in a fun treasure hunt every day to discover compassion in your daily life.  We want to make it a simple and fun habit.

We welcome your support in this!  Thank you!

**Attach the “Examples of Simple Daily Thoughts and Acts of Compassion” below.

Examples of Simple Daily Thoughts and Acts of Compassion

Compassion/caring for others:

1.  Today I helped a friend who was upset.  I listened to her feelings.
2.  I watched a video (name the video) that showed people caring for others.
3.  I helped wash and dry the dishes after our family ate supper together.
4.  I read a book to my grandmother who has difficulty seeing these days.
5.  My friend worked hard to help me on a school project.

More:  Share something with someone, say “thank you” to your teacher or parent, give a hug, say something to make someone feel better, think of a project to help with hunger or poverty, give food to a food pantry, learn ways to care about others, read about the Nobel Peace Prize, do a kind act, be helpful, listen politely when someone is talking, show you are grateful.  Notice what other people do to care for others.

Compassion/caring for self:

1.  I took a walk to get some exercise.
2.  I tried a new, healthy food today: [name the food].
3.  I practiced meditation.
4.  I learned some new ways to calm down when I get upset [explain]
5.  I drew a picture about what makes me happy.

More:  Brush your teeth, ride your bike, rake up leaves, read about how to stay healthy, exercise by playing a sport, play outside, run a race, skip, skate, swim, clean your room, eat less candy, visit someone who is sick, tell a joke to make someone laugh, give a hug, get plenty of sleep.  Notice what others do to care for themselves.

Compassion/caring for the Earth:

1.  I used recycled paper for my journal writing.
2.  I did some planting/weeding in a garden.
3.  I read about clean energy.
4.  I took photos of beautiful things I saw in nature.
5.  I learned about an organization that helps the environment.

More:  Plant a tree, pick up and throw away some trash, save some paper, make a place to recycle things, put things in the recycle, use only the water you need and not more, use only the paper you need and not more, plant a seed, help water a plant, help with gardening, learn about plants, trees, and animals and what makes them healthy, read a book or see a video about helping plants, trees & animals, see the beauty of the day, enjoy a walk outside, learn what the word “organic”means, write down what you think would make the earth more healthy, write a story about an animal, pick up your room.  Notice what others are doing to care for the Earth.